As an IAM union member, you have access to valuable resources, including free notarization services through your IAM Legal and Personal Protection Plan. But when is getting that official stamp actually necessary? This guide helps you understand when notarization is a legal must versus a smart move, especially for common situations you might face.
A Notary Public is an impartial witness who verifies identities and confirms documents are signed willingly, helping prevent fraud.
When Notarization is Legally Required
For many important documents an IAM member might handle, notarization isn’t just suggested. It’s required by law.
- As a Driver, You Might Need Notarization For:
- Vehicle Titles: Many states (like PA, OH, NC, KY, AZ) legally require notarization when you buy or sell a vehicle.
- DMV Affidavits: Certain sworn statements for the DMV often need a notary.
- Bills of Sale (in some states): Some states mandate this for vehicle sales.
- For IAM Members Navigating Immigration (Personally or for Family):
- Parental Consent for a Minor’s International Travel: Essential if your child is traveling with one parent or another adult.
- Certain Affidavits (usually not direct USCIS forms): Sworn statements for non-USCIS purposes (e.g., for foreign consulates) frequently require it. (Remember: Key USCIS forms like the I-864 Affidavit of Support typically don’t need notarization, and translations need a translator’s certification, not notarization of the translation itself.)
- Power of Attorney (POA) for Specific Immigration Issues: If you grant someone legal authority in these matters.
- Lease Agreements You Might Sign:
- Generally Not for Short-Term Home Leases
- Often Required For: Longer-term leases (over a year or three, depending on the state), commercial leases, or any lease being officially recorded with the county.
- Power of Attorney (Financial & Medical) – A Critical Document for IAM Families:
- For a POA to be valid and accepted by banks or hospitals, notarization is crucial. This protects you by ensuring the powers were granted willingly.
When Notarization Benefits You (But Isn’t Legally Required)
Beyond legal requirements, notarizing certain documents is a smart way for IAM members to protect their interests:
- Vehicle Bills of Sale (even if your state doesn’t mandate it): Gives you stronger proof of the sale and verified identities.
- Personal Loan Agreements (Promissory Notes): If you’re loaning or borrowing money from another individual, notarization provides better evidence of the terms and signatures.
- Minor Contractual Agreements: For personal services, selling valuable personal items (like tools or equipment), notarization can prevent disputes by confirming all parties signed willingly.
- Affidavits of Character or Fact (for non-official use): If you, as an IAM member, are writing a sworn statement for a community organization or a private matter, notarization adds credibility.
- Permission Slips for a Child’s Domestic Travel/Activities: Sometimes helpful if your child is traveling with another adult within the U.S.
Your IAM Union Benefit in Action: Free Notarization!
Whether it’s legally required or just a wise step to protect yourself and your family, don’t forget your IAM Legal and Personal Protection Plan includes free notarization. This is a tangible benefit of your union membership that can save you time and money.
Contact your plan provider at 646-921-9128 to learn how to use this service, or tap below and submit a form and someone will be in touch with you. It’s one more example of how your IAM membership works for you!
